PARTiAL PLANNING MEETING AGENDA
Initial Meeting
Coordination:
-Go over how to use aisle planner
-Discuss headcount
-Ceremony start time
-Discuss Expectations
-Major Vendor recommendations
Planning:
-Overall vision and idea development
-Discuss save the dates
-Discuss budget + pick out items on budget
Design:
-Fill out “Design Questionnaire”
-Discuss color pallet and theme
-Pick out 1 color pallet options
MLE allots hour of time for the first inital meeting.
HOMEWORK:
-FILL OUT CLIENT QUESTIONNAIRE
-SEND PINTEREST BOARD LINK TO YOUR PLANNER
-START COMPILING A GUEST LIST
-GO OVER THE BUDGET WITH ANYONE HELPING OUT WITH THE WEDDING IN TERMS OF PAYMENT
-PICK OUT BRIDAL PARTY
-ORDER PASSPORT, VISA OR BIRTH CERTIFICATE, IF NEEDED FOR HONEYMOON OR MARRIAGE LICENSE
-CREATE A LIST OF DIY PROJECTS (IF DESIRED) AND RECRUIT HELP NEEDED
-START DOING RESEARCH ON WHAT YOU WANT SAVE DATES
FIRST PLANNING MEETING (8-10 MONTHS)
Planning:
-Discuss small vendors options
-Start filling out and going over “All in the details” worksheet
-Start on Layout/ layout worksheet
-Go over checklist
Design:
-Presentation of updated and organized Pinterest board
-Make adjustment to the Pinterest board if needed
-Discuss rentals and decor:
MLE ALLOTS HOURS OF TIME FOR MEETING.
HOMEWORK:
-ORDER SAVE THE DATES
-CREATE A GIFT REGISTRY
-PICK OUT BRIDAL PARTY ATTIRE
-PICK OUT GROOMS SUIT
-START SHOPPING AND PURCHASE BRIDAL PARTY GIFTS
-SEND OUT SAVE THE DATES
-PICK OUT WEDDING DRESS + ORDER IT
-START SEARCHING FOR BRIDAL ACCESSORIES
-START SHOPPING AND PURCHASE BRIDAL PARTY GIFTS
SECOND PLANNING MEETING AGENDA (6-7 MONTHS)
Planning:
-Start on timeline
-Start layout/floor plan
-Start wedding order
-Discuss ordering linens if needed
-Presentation of minor vendor options (2-3 options for each vendor)
-Finish filling out and going over “All in the details” worksheet
Design:
-Presentation of updated and organized Pinterest board
-Make adjustment to the Pinterest board
-Discuss rentals and decor:
-Decide on table, chairs, linens, tents in needed
MLE ALLOTS a half HOUR OF TIME FOR MEETING.
HOMEWORK:
-PURCHASE BRIDAL ACCESSORIES AND SHOES (BEGIN TO BREAK IN)
-START LOOKING FOR ANY PERSONAL ITEMS YOU WANT EX: TOASTING GLASSES, CAKE TOPER, RING BOX, FLOWER GIRL BASKET
-START PLANNING THE REHEARSAL+ REHEARSAL DINNER
-START FINALIZING ANY DIY PROJECT
-LOOK INTO ABC LICENCE IF NEEDED
-DECIDE WHO YOU WOULD LIKE TO GIVE A TOAST AND LET THEM KNOW
MINOR VENDOR MEETINGS
-Attend minor vendor appointments + consultation needed for booking
-Vendors are responsible for gathering your vision and providing a proposal and any notes or sketches.
-Following vendor meetings, we will reviews proposals sent by vendors and offers feedback and additional ideas.
MLE ALLOTS A HOUR OF TIME FOR VENDOR MEETING.
HOMEWORK:
-BE SURE TO RESPOND TO EMAILS IN A TIMLY MANNER
-BOOK + PAY THE VENDORS (MLE IS NOT RESPONSIBLE FOR PAYING OR HANDLING MONEY)
THIRD PLANNING MEETING AGENDA (4-5 MONTHS)
Planning:
-Finalize timeline
-Go over any unfinished items
-Discuss ceremony script
Design:
-Discuss Signage
-Discuss InvitationsPlanning:
-Discuss rain plan
-Discuss rehearsal plans
-Schedule rehearsal time
Design:
- Finalize all decor
MLE ALLOTS A HOUR 1/2 OF TIME FOR MEETING.
HOMEWORK:
-ORDER INVITATIONS
-START WRITING VOWS
-PLAN ANY OTHER EVENTS PRE-WEDDING
-PURCHASE GUEST BOOK OR ALTERNATIVE & GUEST BOOK PENS
-SEND INVITATIONS OUT
-CONSIDER SOMETHING OLD, SOMETHING NEW, SOMETHING BORROWED, SOMETHING BLUE
-FILL OUT " FAMILY SHOT LIST"
-PURCHASE REQUIRED SITE/LIABILITY INSURANCE, ADDITIONALLY INSURED REQUIREMENTS OR PERMITS FOR VENUE, IF REQUIRED
-START FINALIZING ANY DIY PROJECTS
FINAL VENUE WALKTHROUGH (3 MONTHS)
-We can add on any vendors that need to see the venue before the day of as well
-Finalize floor plan with venue
MLE ALLOTS HOURS OF TIME FOR MEETING.
HOMEWORK:
-FINALIZE ANY DETAILS WITH THE REHEARSAL DINNER
-FINALIZE SONG SELECTION
-FINALIZE FOOD SELECTION
-KEEP TRACK OF RSVP
-CONFIRM HOTEL RESERVATIONS FOR OUT OF TOWN GUESTS AND ADD ADDITIONAL ROOMS TO YOUR ROOM BLOCK IF NEEDED
FINAL MONTH OUT MEETING (1 MONTH)
-Finalize guest count
-Finalize vendor count
-Finalize cake number
-Finalize rental order
-Finalize catering number
-Go over anything unfinished
MLE ALLOTS ONE HOUR OF TIME FOR THE FINAL MONTH OUT MEETING.
YOUR VENUE MANAGER AND CATERING LEAD ARE INVITED TO ATTEND.
HOMEWORK:
-OBTAIN MARRIAGE LICENSE
-START PACKING ANY DECOR + ITEMS FOR THE WEDDING DAY
-BOOK HAIR + NAIL APPOINTMENT
-GIVE FAMILY + BRIDAL PARTY THE TIMELINE
-FINALIZE CEREMONY SCRIPT WITH OFFICIANT
WEEK OUT CHECK IN CALL
-Just want to get one last phone call before your big day and make sure there is no last min changes
-Discuss weather
-Vendor tip reminder
-Photography detail bag reminder